2026 Holiday Festival of the Arts

Booth Payment and Confirmation

Guidelines, Requirements, and General Information

Friday, November 20 – Thursday, December 24th, 2026

The Holiday Festival of the Arts is an indoor arts festival featuring over 100 artisans and craftspeople from Northwest Washington. The festival takes place over a six-week period. In addition to vendor displays, the festival boasts workshops for kids, live music, and artists demonstrating their craft.

The below form is intended for those who have received an acceptance letter.

Before you commit to the festival:

  • READ all of the guidelines on this page very carefully. By signing below you agree to everything in this packet and if you do not comply your participation in this and future Allied Arts events will be jeopardized. If you are unsure of any aspect of our festival please feel free to call us.
  • Booth fees are non-refundable. Additionally, a $25/month late fee will be applied to booth fees not paid by July 11th.
  • When we receive your booth fee and confirmation form, we will email your tags and information about preparing your items.

Thanks for participating!

Festival Timeline and Due Dates

Saturday, July 11th
Deadline for booth payment and confirmation form. Submit Booth Payment online, over the phone, or to the Allied Arts Office.

There will be a $25/month late fee applied to booth fees not paid by July 11th.

Thursday, October 1 Security Shift Schedule available for sign up at www.alliedarts.org.

Wednesday & Thursday November 18 & 19
Booth Set-up: 10am – 6pm

Friday, November 20 – Thursday, December 24

Festival Hours: Everyday (yep 7 days a week!) 10am – 6pm|
Closed Thanksgiving Day & Closed 3pm on Sat. Dec. 24th

December 24, 26 & 27
Take Down and Clean Up
Thurs, Dec. 24th: 3pm – 4pm
Sat, Dec. 26th: 10am – 5pm
Sun, Dec. 27th: 10am – 1pm

Booth Info

Booth Fee: $210 for 3’x6’ size due July 11th. $25/month late fee applied to booth fees not paid by July 11th.

Artists supply their own tables and display furniture. Power is available — as long as you supply your own 3-prong extension cord and power strip with fuse. Each booth is limited to four light fixtures using low-wattage bulbs.


You are welcome to provide locked cases—we will have a dedicated person with keys. An effort will be made to place booths with smaller, higher-value, items close to the register area.

Commission Rates

A flat 30% commission will be taken from sales at the Holiday Festival. Additionally, if you do not work your required security shifts, $50/hour of missed shifts will be deducted from your payment.

Festival Location

Due to local property management practices, we may not be able to announce the festival location until late October.

Festival Guidelines

Please read the following guidelines carefully. Allied Arts reserves the right to remove vendors who do not comply.

  • 3’ x 6’ booths cost $210. Double booths are double fees. A $25/month late fee will be applied to booth fees not paid by July 11th. Vendors who do not pay applicable fees by August 30 will be removed from the festival roster.

  • Each vendor must fill out a W-9 form every year. Please complete and email to holidayfestival@alliedarts.org before October 1. The name and address on the W-9 is who the commission check will be written and mailed to after the festival.

  • Each participant is required to complete three (3) 3-hour shifts.

  • Allied Arts reserves the right to disqualify any vendor for not behaving in a professional manner. All vendors must adhere to our Code of Conduct.

  • To create a fair and inclusive environment for a diverse community Allied Arts has adopted a Cultural Appropriation Clause. All vendors must be in compliance.

  • All work must be hand-made & of original design: no work from kits, commercial plans, mass produced, factory made or assembled items are permitted. The artist must have direct, hands on involvement over the creative and production processes.

  • Artists may not exhibit the work of other artists.

  • Artists may only display work in the categories in which they are accepted. All work displayed must be of the quality submitted for jurying. Allied Arts reserves the right to remove items that are not of the quality and/or category approved through the jury process.

  • Work must be merchandised within the allotted booth space in a creative and artistic manner.

  • Allied Arts of Whatcom County reserves the right to make any necessary alteration to a booth to attain the highest level of presentation.

  • Inventory must be maintained and priced with bar codes at a reasonable level throughout the duration of the show. Allied Arts of Whatcom County reserves the right to refuse future participation to any artist not maintaining their inventory.

  • All products must be marked using customized price barcodes provided by Allied Arts. Barcodes will be sent after we receive your booth fee. See below for details.

  • Power is available — as long as you supply your own 3-prong extension cord and power strip with fuse. Each booth is limited to four light fixtures using low-wattage CFL or LED bulbs.

  • Glitter, confetti, sand or other small particulates may not be used to decorate booths.

  • Vendors may not hang anything from the walls. This includes using nails, thumbtacks, sticky tack etc. If you wish to use vertical space behind your booth, you must provide your own temporary walls (such as grid-wall or pro-panels).

  • We encourage artists to have their name or business name visible at their booth. Brochures, business cards or flyers are good to have available at your booth for both patrons and staff.

  • Vendors may not offer deals or sales on items without first discussing it with Allied Arts staff.

Holiday Festival Security Shift Requirements

Each vendor is required to complete three (3) 3-hour shifts for a total of 9 hours. Shifts are to be worked during the festival, but a few openings will be available to help with setup or takedown. To ensure accuracy of transactions, vendors will not be able to complete their shifts as cashiers.

RESPONSIBILITIES

  1. You may make arrangements for a representative to complete your security shifts but you will be held responsible for their compliance with all the requirements listed here and their performance. If your representative fails to complete any portion of this agreement, your commission and/or future participation may be affected.
  2. You or your representative must contact us at holidayfestival@alliedarts.org or
    (360)676-8548, 24 hours in advance if a security shift needs to be rescheduled.
  3. All participants must arrive 5 minutes before their shift is scheduled to start. Arriving more than 15 minutes late will require that additional time is worked on another shift.
  4. All participants will remain alert and in their assigned area. It is important that all areas are covered adequately. Congregating, sitting, cell phone use, eating or reading is not allowed during security shifts. Breaks are allowed upon approval of the floor manager.
  5. Please do not eat food vendor samples, those are for patrons.
  6. We ask that participants not bring their children to their security shift. Exceptions can be made for nursing mothers.
  7. Participants are responsible for checking displays and restocking booths as necessary.
  8. Participants are responsible for greeting customers and making them aware that you are available to assist them. This is an important part of creating a secure environment.
  9. Bored? We will have a checklist of daily chores to be done, ask for it at the sales desk.

Some of the security shift responsibilities will include:

  • Help lessen the opportunity for shoplifting by making baskets available to shoppers, or offering to take smaller items to the register.
  • Asking shoppers with backpacks or bags to check them at the front registers.
  • Observing behaviors and making the floor manager aware of any suspicious activities
  • Transferring all jewelry from locked cases to front registers for purchase.

SCHEDULING:

A sign-up sheet for security shifts will be available online at www.alliedarts.org by Wednesday, October 1st. Please schedule your shifts as much in advance as possible to ensure that Allied Arts can determine security shift needs.

CONDITIONS:

If you or your representative fails to meet the responsibilities listed above or complete the required number of shifts prior to the end of the Festival, your participation in future Allied Arts events may be affected and/or a commission of 50% may be taken.

Barcoded Price Tags

We provide customized barcodes, that when scanned, enter your artist ID and price into the register. It means more accurate accounting and the ability to give you a detailed sales record at the end of the festival.

What we need from you

  • On the confirmation form, please fill out your 5 most commonly used price points, as well as any additional price points you would like. We will email you labels with these barcodes to print, as well as a “blank” label that enables you to fill in additional prices. Each item needs its own label attached.
  • In order to ensure accuracy—all Vendors (including returning ones) must provide price points.

Advertising and Publicity

Allied Arts of Whatcom County will use online, radio, and newspaper/magazine advertising as well as printed materials such as posters and hand-bills to promote the Holiday Festival. We like to use images of participating vendor’s work on these materials.

If you did not submit high-quality digital images with your application, please do so on this form or email holidayfestival@alliedarts.org with this as soon as possible. If your images are not of the quality we need, you will not be used on any publicity.

Help spread the word

Ways to share this great festival:

  • Like the Holiday Festival related posts and events on Facebook and Instagram
  • Link your website to the Holiday Festival page on our website
  • Pick up posters and postcards (available in October) to post around town
  • Mention the Holiday Festival on your social media & online calendar
  • Word-of-Mouth: tell everyone you know to come on down and shop!

Holiday Festival Confirmation Form and Booth Fee Payment

For selected Holiday Festival of the Arts Vendors. Booth Fee is $210. Payments made after July 11th will automatically include a $25 late fee. Double Booth payment will occur at a later date.

  • This field is for validation purposes and should be left unchanged.
  • This will be the name used in marketing materials for the festival.
  • This single image will be used to represent your work in festival marketing materials, so make it a good one! Can be a logo, photo of your product, or a signature image. Please ensure that it is as large as possible without going over 5MB file size limit. File names cannot contain any punctuation other than before the file extension (prettypicture.jpeg). If we don't receive a specific image to use on this form, we will choose one from the images sent in for jury. By uploading a photo to this form you give consent to Allied Arts of Whatcom County to use it in the marketing and promotion of the Holiday Festival of the Arts.
    Accepted file types: jpg, gif, png, pdf, Max. file size: 5 MB.

  • Price points are the set prices your products will be that Allied Arts staff will make into barcodes for price tags. To ensure accuracy, all participating vendors must include their price points. Please see the vendor guidelines for more information.

  • Please add any additional price points you would like to have.
  • Your booth fee must be paid by July 17th, 2026. You may also pay over the phone, by mail or in person.
  • Please select if you are interested in a double booth (2- 3' x 6') or a booth-and-a-half (3' x 6' & 3'x3'). Additional booths are not guaranteed. You will be billed in October for the additional booth fee.
  • You are required to have at least a Business Membership with Allied Arts. Your membership must remain current through the Holiday Festival.
  • $0.00
  • Transactions are handled through PayPal. (PayPal account is not required)