The Bellwether Jazz Festival is a music festival created by the Port of Bellingham and the Jazz Project. Allied Arts of Whatcom County is assisting just with the coordination of the food and art booths. The booths will consist of a dozen food, artist, vendor, and information booths at Tom Glenn Common near the Hotel Bellwether. The goals of this Jazz Festival is to both highlight talented jazz performers and to bring locals and visitors down to our beautiful waterfront.
Information for Potential Food and Art Vendors
Please read through the following information carefully, if you are interested in vending at the Festival please click here.
- Date: Saturday, Sept. 6, 2014, Beer Garden opens at noon; Live music starts at 1pm.
- Set up: Start at 10:00, Vendors must be set up by 12:45pm
- Festival Hours: 1:00-7:00 PM
- Booth Size: 10’ x 10’ or 3’ x 6’ table for info only table
- Booth Fee: $40/1 day (double booths based on availability) or $50 with electricity, free for info. only table or Port tenants
- Site Information: Tom Glenn Common and Park, 1 Bellwether Way, Bellingham, 98225
- A layout map and parking pass will be sent to all vendors in the weeks before the event.
Day of Timeline
- 12pm – Beer garden opens
- 12:45pm – All vendors set up and ready for event
- 1-7pm – Mainstage – Live Music Begins
- 1-7pm – Vendor Booths are open
- 7-9pm – Clean up/Take down – There is no overnight security in the park.
By applying to this festival, you are agreeing to comply with the following guidelines:
- Application deadline Thursday, July 17, 2014 by 5pmall applicants must be a Port tenant, or have participated in past Jazz Festivals or been accepted to either the 2014 Allied Arts Bellwether Arts Market or Holiday Festival of the Arts. Acceptance/ decline letters will be sent out by August 1st, 2014
- Exhibit Rules: All work must be hand-made: This guideline will be strictly adhered to for this festival due to the small number of booths. An emphasis will be put on selecting high quality arts, crafts, and packaged food (vs. using pre-made components).
- Booths may only display work in the categories in which they are accepted.
- Booths may not exhibit the work of other artists.
- No more than two vendors may collaborate on work for one booth. Collaborating artists may submit one application and pay for one booth only if they collaborate on every piece of work, or if each artists work is represented equally in the booth space.
- All work displayed must be of the quality submitted for jurying. Allied Arts reserves the right to require removal of items that are not of the quality and/or category approved.
- Selection Process: In order to sustain a high quality of work and variety, everyone must jury, regardless of participation in past festivals or shows. No jury fees required.
- Equipment: Participants will provide their own tables, displays, and 10’ x 10’ white top canopy. ABSOLUTELY NO TARPS OR MAKE-SHIFT TENTS WILL BE ALLOWED! All canopies must be weighted down due to the possibilities of weather and winds on the waterfront. Information only tables may choose to not have a tent at their own discretion.
- Booth Staffing: Vendors and info booths must be present and their booths open for business throughout the entirety of the festival.
- Taxes and Sales: Vendors will handle all their own sales as well as their state & federal tax obligations. No commission is taken at this festival.
- Permits: It is the responsibility of the VENDOR to obtain any required permits, including food permits.
- Insurance: Allied Arts and the Port of Bellingham require all food vendors to have liability insurance for up to one million dollars, naming Allied Arts and the Port of Bellingham as additional insured on the policy, and to provide a copy of this insurance to Katy, event booth coordinator. Insurance must be received at least 20 business days before the event.
- Voucher Info: Food vendors agree to provide free food to event volunteers. Volunteers will receive one voucher per three-hour shift. Volunteers will present a food voucher as proof of their volunteer status to the vendor. The voucher is given to the vendor, it is not reused.
- Wind: The event site can be very windy. If you bring a tent, you must bring weights to attach to tents, and weights should be able to withstand a 45mph wind gust. Vendors may not drill holes in the pavement or puncture the grass with stakes to secure their tents.
- Stormwater: Vendors may not pour liquid, ice, or any other items down the stormwater drains, they go directly into Bellingham Bay. In order to prevent pollution runoff, nothing may be poured or dumped into the stromwater drains. If anything accidently is placed down the stormwater drain, notify event booth coordinator Katy Borden immediately.
While an Allied Arts Membership is not required, it is much appreciated.