Information on this page is intended for accepted or prospective vendors. Jurying for the festival happens in April and is now closed for the 2020 season. The opportunities to sign up for on this page are only for those accepted into the 2020 Holiday Festival. 

 

Letter from our Director, Kelly Hart

Dear Holiday Festival Vendors – 

My staff and I have just made one of the hardest decisions that we have ever had to make for this organization. After much research, thought and conversation, we have decided not to hold the 41st Annual Holiday Festival of the Arts in the traditional format. Instead, from November 20-December 24, we will have a Holiday Festival-Wired online market with pick-up at the Allied Arts Gallery and the Holiday Festival-Lite mini market, Dec 4-24 in the Allied Arts Gallery.

Until last week, the Covid-19 health guidelines were flexible enough that the City of Bellingham, Whatcom County Health Department and Allied Arts staff felt we could go ahead with a live retail-only market, paying attention to strict guidelines. Last week, the governor’s office updated the guidelines for Events and Festivals. The Holiday Festival falls more in that direction than just strictly retail. We are also taking into consideration the numerous emails and phone calls from vendors, staff and patrons voicing concerns about contracting Covid-19. There is also evidence that the number of people contracting Covid-19 is not decreasing.

We are taking the health and safety of our patrons, artists and staff very seriously, and yet also trying to retain the 41 years of tradition of the Holiday Festival of the Arts for our community – especially to optimize holiday shopping opportunities in a safe format.

  • We will have an Online shopping market: Holiday Festival – Wired with gallery or curbside pickup available Tuesdays through Saturdays 10am-6pm, November 20-December 24, closed on Thanksgiving and at 3pm on December 24. 
  • Drop off for online inventory will be November 17, 18 and 19 10am-6pm by sign up. Artists will have up to a 3’w x 3’d x 6’h. Space to store labeled inventory. Storage racks are highly encouraged.
  • Vendors may pick up unsold inventory at the end of season will be December 24, 3pm, December 26, 10am-5pm and December 26 10am-1pm by sign up.
  • We will need confirmation from vendors if they want to participate in the Wired &/or Lite versions of the event by 5pm, October 31. Sign up for set up and take down will be available once RSVP is confirmed.
  • Online Market will be open for entering inventory on October 20. Vendor online stores need to be ready for Allied Arts review by November 6.
  • The Holiday Festival – Lite Market in the Allied Arts Gallery will be open 10am-6pm Tuesdays-Saturdays December 4-24 (closed on Thanksgiving and Closing at 3pm on December 24) Vendors will have up to a 3’ x 3’ x 3’ space for items. Gallery staff will set up displays.
  • Live via Facebook Performances and Youth Art Activities will take place on Saturday afternoons. Donations for the performers and artists will be appreciated!
  • We will still be providing approximately $15,000 in marketing and outreach to our contact list of over 3,000.
  • All current retail health guidelines will be strictly enforced in our Gallery for the safety of patrons, artists and staff.

Thank you so very much for your understanding, input and support – 

Kelly, Katy, Judy, Janis & Alysa 

Holiday Festival Wired

Description: 

  • An online marketplace with locally handmade art and craft. 
  • Shop the Holiday Festival online at market.alliedarts.org and pick-up curbside at the Allied Arts Gallery.

Basic Process: 

  • Vendors will be responsible for setting up their own online marketplace. 
  • Vendors will drop off the items they’ve listed to Allied Arts, they will be stored in the vacant Limelight Cinema at 1416 Cornwall Ave.
  • Customers will place their orders online
  • Allied Arts staff will “pick” from stock on hand to fulfill orders and will contact customers when order is ready for pick up.
  • Customers will pick up orders during regular business hours from the Allied Arts Gallery

Dates: 

  • October 31 – Confirmation of Participation in Holiday Festival Wired
  • Nov 6 – Online store complete by for review by Allied Arts (have a bulk of your items up by this date, items can be added or removed at any time throughout the festival)
  • Nov 12 – Allied Arts has access to Limelight 
  • Nov 17, 18, 19 – Vendors drop off inventory (timed delivery, schedule sign up sent after confirmation submitted) 
  • Nov 20  – Dec 23 – Online Store is open and customers can place orders thru 12pm on Dec 23. Customers can pick up orders Tuesday – Saturday, 10am – 6pm, thru 3pm Dec 24, closed Thanksgiving.
  • Dec 24, 3 – 4pm; Dec 26, 10am – 5pm; Dec 27, 10am – 1pm – Vendors can pick up their remaining inventory. Timed pick up, schedule sign up sent by Dec 15.

Vendor Logistics:

  • Vendors will get an online store with the ability to upload an unlimited number of items (but please don’t!) Up to 1 hour of free tech support is available. More support available upon request. 
  • A very thorough, well tested and clear tutorial has been created by our tech guru Ethan D’Onofrio and informed by our vendor beta testers. 
  • 30% commission retained on all sales, vendors will be paid no later than January 15. Allied Arts will pay sales tax and credit card processing fees. 
  • Vendors will have a 3’ x 3’ x 6’ spot available for inventory. If you have a shelf that is that dimension or larger, feel free to bring it in (and we will happily borrow any extras you may have). 
  • Inventory items need to be well labeled to match SKU’s or descriptions used in your store. 
  • We will only sell the inventory we have on hand at the Limelight. Please ensure the number of items you input into the system matches the number of items you bring us.

 

Sign Up Here

Holiday Festival Lite

Description: 

  • A mini version of the Holiday Festival held in the Allied Arts gallery.
  • Shop for works from your favorite Holiday Festival vendors in our Downtown Gallery. 

Basic Process: 

  • Vendors will bring in items to display in our gallery
  • Customers will be able to shop in-person at our gallery. 
  • All current COVID-19 protocols (regular sanitizing of high-touch surfaces, masks required for entry, 30% of maximum occupancy enforced, etc.)

Dates: 

  • November 6 – Confirmation of Participation in Holiday Festival Lite
  • December 1 & 2 – Drop off items to Allied Arts Gallery for display timed delivery, schedule sign up sent after confirmation submitted) 
  • December 4  – 24 – Gallery will be open Tuesday – Saturday, 10am – 6pm, thru 3pm Dec 24, closed Thanksgiving.
  • Dec 24, 3 – 4pm; Dec 26, 10am – 5pm; Dec 27, 10am – 1pm – Vendors can pick up their remaining inventory. Timed pick up, schedule sign up sent by Dec 15.

Vendor Logistics:

  • 30% commission retained on all sales, vendors will be paid no later than January 15. Allied Arts will pay sales tax and credit card processing fees. 
  • Vendors will have a 3’ x 3’ x 3’ spot available for their display. If you have specialty display stands or furniture, please bring those as well. Allied Arts staff will create displays.
  • Inventory items need to be labeled with your Holiday Festival Tags
  • We will only sell the inventory we have on hand in the gallery. We will call if you are running low on stock.
Sign Up Here

Holiday Festival Security Shift Requirements

Security Shifts will not be required for this year’s Holiday Festival Wired or Holiday Festival Lite.

Have you paid your booth fee?

If you have paid: Our incredible summer intern Alysa has emailed your tags to you.

If you think you have paid, but have not received tags: Please email Katy, katy@alliedarts.org, and we’ll get things sorted out!

If you haven’t paid yet and still want to be in the festival: We understand the pandemic may have messed with people’s finances and we are able to work with you. To keep the ball rolling, please fill out the booth payment form here (you do not have to pay to submit the form) and email Katy, katy@alliedarts.org, to discuss booth payment options. (You may also receive a reminder email from Katy)

If you don’t want to be in the festival: Just say so and we’ll stop bugging you!

Demonstrating your art!

We would like to invite vendors to demonstrate their craft during Holiday Festival hours. Live artist demonstrations are a great addition to our festival and are a great way to educate the public about different art forms. We’d like to do this via Facebook Live or Zoom. Please contact Katy Tolles, katy@alliedarts.org if you’re interested.

Advertising and Publicity

Allied Arts of Whatcom County will use online, radio, and newspaper/magazine advertising as well as printed materials such as posters and hand-bills to promote the Holiday Festival. We like to use images of participating vendor’s work on these materials.

If you did not submit high-quality digital images with your application, please do so by email Katy Tolles(katy@alliedarts.org) with this as soon as possible. If your images are not of the quality we need, you will not be used on any publicity.

Help spread the word

How you can help get the word out about this great festival:

  • Like the Holiday Festival related posts and events on Facebook and follow us on Twitter and Instagram
  • Link your website to the Holiday Festival page on our website
  • Pick up posters and postcards (available in November) to post around town
  • Mention the Holiday Festival on your blog or online calendar
  • Word-of-Mouth: tell everyone you know to come on down and shop!

Example Booth Setup

2-D

Bath and Body

Fiber Art

Glass

Gourmet Food

Jewelry

Pottery & Sculpture